Position Vacant - Temporary Part Time (Maternity Leave)
Office Administrator
Are you a dedicated, skilled and calm administration professional who loves building relationships and can work to an exceeding practice?
Are you looking for a new role in a supportive and inspiring environment where you can help others to thrive whilst learning and growing in your own capacity?
The Little School Preschool Inc seeks a self-motivated, experienced, and enthusiastic person to join us in a temporary, part time position covering maternity leave of the administrator officer.
In this role you will be able to share your expertise and skills as part of a collaborative, high-quality team.
This position would suit a highly organised individual with experience managing bookkeeping and office processes.
We are an equal opportunity workplace where diversity is embraced. We foster a culture that supports inclusion and encourage all qualified candidates to apply, find out more about this fantastic Illawarra based opportunity
Applications close 6pm Friday 17th December 2021
Applications emailed to: Danae Horsey director@thelittleschool.org.au
Applications should include:
Cover letter addressing responses to all selection criteria
A current CV
Names and contact details of two referees including your most recent employer.
Are you looking for a new role in a supportive and inspiring environment where you can help others to thrive whilst learning and growing in your own capacity?
The Little School Preschool Inc seeks a self-motivated, experienced, and enthusiastic person to join us in a temporary, part time position covering maternity leave of the administrator officer.
In this role you will be able to share your expertise and skills as part of a collaborative, high-quality team.
This position would suit a highly organised individual with experience managing bookkeeping and office processes.
We are an equal opportunity workplace where diversity is embraced. We foster a culture that supports inclusion and encourage all qualified candidates to apply, find out more about this fantastic Illawarra based opportunity
Applications close 6pm Friday 17th December 2021
Applications emailed to: Danae Horsey director@thelittleschool.org.au
Applications should include:
Cover letter addressing responses to all selection criteria
A current CV
Names and contact details of two referees including your most recent employer.
About The Little School Preschool Inc
The Little School Preschool Inc is a 16 place, stand-alone, community owned preschool located in the heart of the Kembla Grange Estate. Established in 1978 by local community members, the Little School has held a long-standing reputation of excellence in the community.
Our point of difference:
The key functions of the Office Administrator role are to:
You are an experienced administration officer and bookkeeper in a highly dynamic environment where you can display your existing skills and knowledge.
You are warm and caring, take initiative and demonstrate enthusiasm for high quality service. You are a highly productive professional with good judgement and flexibility. You are welcoming, approachable, and respectful of children.
You have a high EQ (emotional intelligence), are customer focused and effectively communicate across all mediums with relevant parties. You are a problem solver, proactive and responsive with excellent time management skills.
You understand the importance of transparency and gaining feedback from all stakeholders and show value for the input of others. You work well in a team environment and can provide support to both the Director and key stakeholders and contacts of the Preschool.
Qualification and selection criteria:
Essential Criteria:
Preferred skills/experience:
Salary: Dependent on Qualification and Experiences
Days per week: 3 days Part Time fixed Term role (Maternity Leave Position), 12 hours per week Monday, Wednesday Friday (hours times by negotiation with opportunity for slight increase inline with duties and preschool requirements.)
Applications emailed to: Danae Horsey director@thelittleschool.org.au
Applications should include:
The Little School Preschool Inc is a 16 place, stand-alone, community owned preschool located in the heart of the Kembla Grange Estate. Established in 1978 by local community members, the Little School has held a long-standing reputation of excellence in the community.
Our point of difference:
- We have a highly skilled and knowledgeable team of professionals with years of experience in providing and maintaining high quality early childhood education and care.
- We have a strong focus on training and mentoring for all team members across their individual roles.
- We foster a culture of inclusivity and diversity amongst our team and Early Learning Community.
- We value work/ life balance with flexible rosters to support working families.
- Operational for school terms
The key functions of the Office Administrator role are to:
- Work closely with the Director to provide a welcoming and supportive administration team for the governance board, families, and staff
- Maintain office processes to ensure seamless running of the day
- Maintain financial records, reporting on finances to Director weekly
- Keep filing, document and email management up to date
- Ensure required documents are kept up to date and in line with compliance expectations
- Handle phone, walk in and email enquiries
- First point contact for enrolment enquiries including - management of waitlist, vacancies and enrolment paperwork.
- Management of paperwork for onboarding and induction of new staff in line with Fair Work and Preschool Policy expectations
- Management of Preschool procurement and stock ordering
- Communicate with families about upcoming events, fundraising and family participation opportunities
- Handle maintenance schedule, equipment repairs and replacements and liaise with contractors
- Maintain exceeding practice standards throughout all aspects of practice.
You are an experienced administration officer and bookkeeper in a highly dynamic environment where you can display your existing skills and knowledge.
You are warm and caring, take initiative and demonstrate enthusiasm for high quality service. You are a highly productive professional with good judgement and flexibility. You are welcoming, approachable, and respectful of children.
You have a high EQ (emotional intelligence), are customer focused and effectively communicate across all mediums with relevant parties. You are a problem solver, proactive and responsive with excellent time management skills.
You understand the importance of transparency and gaining feedback from all stakeholders and show value for the input of others. You work well in a team environment and can provide support to both the Director and key stakeholders and contacts of the Preschool.
Qualification and selection criteria:
Essential Criteria:
- Excellence in customer service provision
- Strong IT Skills
- Demonstrated experience in an office administration role
- Contemporary experience in using accounting software
- Experience with Xero for - Invoicing of Accounts Payable / Receivable, Bank and Credit Card reconciliation and Payroll & Superannuation
- Management of Debtors and Creditors
- BAS and Legislative accountability
- Strong computer skills and knowledge of Microsoft Office products
- Demonstrated ability to work as a positive member of a team
- Strong written and verbal communication skills
- Ability to organize, prioritize and multi task
- Current Working With Children Check clearance
- National Police Check Clearance
- Strong interpersonal and communication skills
Preferred skills/experience:
- Current approved First Aid Certificate
Understanding of, and commitment to, working within the regulatory framework - Minimum 2 years experiences in a similar role
- Proficiency using information and communication technology platforms
- Experience and/or skills in office management within a preschool setting
- Experience using OWNA Management software
- Experience with Deputy
- Commitment to environmental sustainability
- Demonstrated knowledge of WH&S
- Ability to build and maintain positive relationships with all stakeholders
- Community minded
- Knowledge of governance structures of community owned preschools
- Qualifications in Early Childhood and advantage
- You will work within a small team environment of supportive peers who have an abundance of ECEC experience and are who provide high quality inclusive education.
- Support from the management team to promote a healthy work/life balance.
- Access to a wide variety of professional and personal development opportunities.
- Opportunity to be part of our ongoing growth project as we expand to meet the needs of the growing community.
- Above award pay and conditions.
Salary: Dependent on Qualification and Experiences
Days per week: 3 days Part Time fixed Term role (Maternity Leave Position), 12 hours per week Monday, Wednesday Friday (hours times by negotiation with opportunity for slight increase inline with duties and preschool requirements.)
Applications emailed to: Danae Horsey director@thelittleschool.org.au
Applications should include:
- Cover letter addressing responses to all selection criteria
- A current CV
- Names and contact details of two referees including your most recent employer.
Meet our team |
DanaeDirector & Nominated Supervisor
Educational Leader Master of Special Education Bachelor of Teaching (birth to 5 years) |
AislingAdministration Officer &
Nominated Supervisor Diploma of Children's Services |
EmilyResponsible Person
Educational Leadership Team Diploma Children's Services 
ZaraCertificate 111 Children's Services
Casual |
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Want to work with us? Apply at the links below
The Little School Preschool Inc is a proud member of the STABBB Director's networking group.
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If you are interested in joining an eclectic team with multiple training and professional development opportunities forward your cover letter and resume to director@thelittleschool.org.au
or apply directly online links on the left. Minimum requirements
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